help with organising a 4x4 show

[kizz81]

hello,
i have been talking to the air ambulance for nottinghamshire and lincolnshire.  and i am looking at the possibilitys of organising a 4x4 event to raise money for the air ambulance.
the event would be in nottinghamshire or lincolnshire, the problem is the only thing i have organised before is a night out down town.
as much advice as you can offer
and some fellow organisers and helpers

cheers kieran

[MudRat]

I will be more than happy to design your graphics/posters etc ( i teach graphic design so they will not look amateurish!)

cheers

Lee

[Bulli]

have you decided if you are wanting a show or a play day?

as for shows no idea but if you want to do a play day the first thing you need to do is contact likely venues. That will give you an idea of likely cost and willingness to participate.

If you want to organise a fun competition or experience day pm me as i may be able to muster some marshalls and some expierience with that kind of event.

We helped out the phoenix charity about 18 months ago. they had a womens driving experience day.... it was really good , We did the 4x4 and the venue threw in a unimog and other big vehicles. So i got to play in a modern Mog for a little while...it was fun!

the key will be to make sure it doesnt clash with another event.

[kizz81]

cheers Lee your the head designer  :lol:

i would try and make it a weekend event, what dates would be the best to avoid clashing with other events.

cheers kieran

[kizz81]

cheers bulli

in my mind i have a show but i want the one that will be the most profitable for the air ambulance

i have a contact that organises pay and play events monthly who would be able to help me out with off-road sites i could use

cheers kieran

[Bulli]

if you can get the takers a pay and play day may be better, whats the venue that your contact uses? You could try to do a combination. Getting spectators for offroad events is not easy though.

[MudRat]

use a regular site, provide toilets, food, stall etc, make it an off road day, talk to Greenlanekit, he uses sibbertoft, or Whaddon is fairly inexpensive.

[kizz81]

the biggest site he has used that i have been to is norwood near pleasly, mansfield

[extreme90]

do a challenge, they always do well fund raising  8)

[666]

If your organising an event then you may need Public Liability Insurance,

I have used Footman James in the past (here) for weekend events at pay and play sites  

Cheers

Mark

[kizz81]

what do you think about a weekend challenge with various differant bits like a treasure hunt where you have to stamp a card attached to your vehicle with differant stamps placed around the forest, night time driving and a trail?

how much would the public liability insurance cost?

cheers kieran

[kizz81]

would the charity have their own insurance for events?

[extreme90]

what ever the outcome, aslong as its after march...ill be there
you could twist mine and bullies legs to put some kind of arena show on ??
should be interesting

needs to be after march tho as the 90 is coming apart now for a re-build  :lol:

[kizz81]

ill have a talk to a couple of people i know who organise events and see what i can put togather and then ill post it on here, it will be after march i want good weather  :lol:

does anyone  know of a really big off road site in the midlands that has the space for over night camping?
and space for a helicopter tto land
cheers kieran

[extreme90]

ill have a talk to a couple of people i know who organise events and see what i can put togather and then ill post it on here, it will be after march i want good weather  :lol:

does anyone  know of a really big off road site in the midlands that has the space for over night camping?
and space for a helicopter tto land
cheers kieran

pm GREENI off here, tell him that dan sent you,
ask for a guy called james bowden's fone no
he owns a big quarry this way  
pleant of room for camping ect ect
and great venue
i bet you could pay him to rent the site which would include insurance  :?

or try my good old pal jim at explore offroad
he runs two of the best sites around here, and one of them ( barthomly ) would be ideal to camp
ill pm you his no  
dan

[666]

Lincolnshire you have Kirton which is supposed to be massive, and as for insurance the charity may not have the level of cover required by this type of event!

Cheers

Mark

[muddyjames]

I drove past a off road site that is on a dissused air field east of Lincoln. It is called Manby off road. I know a mate used to go around it when he was younger (about 10years ago) and he said it was fun to play on. His fun maybe different to ours though!!

If you wanted to tag on a treasure hunt too then there was a few fords aound there too, one being a 300ft long one and shallow enough for all 4x4's to pass through it as a mate in thier 3month old x trail managed it but deep enough to be fun. That would be a great place for a card to be got!


http://www.manbymotorplex.com/res_website.asp?supplierCode=mby100&page=motorsport_home

even says on thier home page the site is used reguarly for motor sports events  

[Bulli]

kirtons huge, i know the guys well. If you want to do an event there i can put you in touch, Its probably the best site in the UK.

If you do a competition you need more than public liability. If you have the intrest i can probably help out on the insurance front. Believe me it will turn into a heck of big event to organise.

pm me your number

[MudRat]

you need different levels Novice to expert, non damaging to EXTREME!!!

[kizz81]

who do i need to get in touch with about kirton?
i would need some one to help me scout out the routes because i dunno what an extreme 4x4 is capable of

im thinking have a couple of aspects to the weekend, do a treasure hunt where a card is tie wrapped to the vehicle on a length of string and there are posts around the site or somthing simular while at the same time just using the site for pay and play. have a night time driving challenge of some sort.

would need a couple of recovery vehicles and some one with a winch that knows how to safely use it.

any suggestions as to what activities top put on?

cheers kieran

[kizz81]

need a name for the event, any sugestions?

[glaggs]

If its your first attempt keep it simple. A competition event will need more organising (but I know some guys who could do it) with setting up etc. Pay n play is easy, get a deal with a site so that you can share the gate money, then all you have to do is promote the event. Th epay n play site will already have the required insurance cover. The trick is to avoid clashinf with othe big off roading events and shows ie Billing, Peterborough etc. Kirton would make an excellent choice as it has on site catering, toilets, showers and can accomodate camping. Check oput their web site http://korc.co.uk/ or better still get along to one off their play days. The next one is 30/12/07, and they tend to run every last Sunday of the month. If you wanted to extend interest, and attendance then Kirton is big enough to have a vehicle/club rally as well, so all the rivet counting series collectors might be persuaded to come as well.

The key is getting the date right and then marketing the idea properly, but remeber, professionaly organised 4x4 shows (other than the well established Landy ones) can struggle for numbers.

[extreme90]

id say, have a pay n play with a treasure hunt to those who wish to do,
place punches around the site, and vary the difficulty
prize to be awarded to winner ?

then on saturday night... camping with a socialising session bbq ect ect

then on the sunday pay n play again with some sort of team event ?
and added arena show for spectators ? familes ?

dan

[kizz81]

brilliant ideas there dan!! :lol:

a name for the event would be good i think, anyone have any ideas?

you think i should make a small website with all the details on to attract interest?

cheers kieran

[extreme90]

brilliant ideas there dan!! :lol:

a name for the event would be good i think, anyone have any ideas?

you think i should make a small website with all the details on to attract interest?

cheers kieran

that would be a good idea

[Bulli]

you need to really work the charity angle and get as much free advertising in the press as possible, dates will be getting busy so you need to get moving.
Kirton will have some dates free im sure and there are areas that could be used as arena, as for organisation as Glaggs said we know a few lol..

have a look here,Glaggs, Rolla and i were part of the team that helped stage it.

http://www.scorpionracing.co.uk/ have a look at events and then euro challenge.

Kirton have some great staff and recovery can be arranged, as can a level of marshalling.

[L90OOK]

HeliMed 4x4 Challenge fundraising weekend  8)

[kizz81]

kirton i think is too far away for the air ambulance to fly to,

shottle is closer and ill find out tomorrow if the air ambulance is able to fly that far, the problem is that if i ask it to fly too far i am possibly putting peoples lives in danger. ill contact shottle and air ambulance


cheers kieran

[Bulli]

is it a specific air ambulance? im sure lincs have one, the danger you face in counting on something like that is sods law says it will be needed and so is unlikely to attend.

[kizz81]

its the notts and linc air ambulance, better keeping it as a surprise then  :lol: